There used to be a time when someone had to be physically in the office to take care of the administrative tasks. Things like typing, answering the phone, filing, etc. But with technology today there’s no need for you to have a physical body sitting in an office taking up space. You can hire a virtual assistant to do those things remotely. Having a virtual assistant will enhance your business flexibility.
When you hire a Virtual Assistants Chicago and the virtual assistant works remotely from anywhere you don’t have to pay for any health insurance, worry about coffee breaks or extended lunch hour, no equipment to buy like computers, monitors, fax machines or office supplies. A virtual assistant will have her own equipment and office supplies and take care of their own health insurance. So that saves you money! Now it’s easier than ever to work remotely online with a virtual assistant.
Skype – Skype is one of the preferred ways to work remotely with your virtual assistant. You can Skype from anywhere in the world. It’s easy to set up and if you are not tech savvy you can learn to use it. You can use it from your computer, laptop, tablet, or smartphone. You can send files, you can share screens with one another. Instead of going back and forth via email sharing screens is a great way for you to actually see what your virtual assistant needs to show or you can also train her on a task while recording it so she can have access to the video.
Dropbox – One of the great things about Dropbox is it is completely FREE!! You get 2GB of space which is a lot of space. You can share files back and forth with one another using Dropbox. In order to do this, all you need to do is place the files in a folder that is designated for sharing. Dropbox is ideal for backing up information. If your computer was to crash or you lose your smartphone you can use Dropbox to access all of the files that were in them. Plus Dropbox can be accessed from any computer since it is a cloud based application.
Email – You can always use good ole email as a way of communication. Some virtual assistants and clients prefer to only use this method of communication with a client. You can check in with one another daily, weekly or biweekly whichever way you agree on to send time reports, or answer any questions.
Project Management Software – There is project management software such as Basecamp, Teamwork, and Asana to name a few that a Virtual Assistant uses to track her time and keep an eye on the projects that she is working on. It lets her know what she needs to do and how much time she has used and has left in the project. The best thing is she can give you access to the software and you can see for yourself exactly what she is doing and how she is using the allotted time. Since you have access to the project management system, you also can add files to the project and notes for the virtual assistant letting her know you have made some changes or added something to the project. Nobody wants to be micromanaged and having access to this system is the same as being able to peek over her shoulder.
So there you have it. There are other ways that you and your VA can work remotely together. It all depends on what you two agree on and what works for the both of you.